Many times presenters are required to store and distribute softcopies of their presentation handouts. While it is possible to print handout pages using PowerPoint, it is not possible to save a softcopy of the handouts for future use or for distribution. In this article, we will show you the way to create handouts for PowerPoint using MS Word in a few simple steps.
Once done, you can edit the notes section using the powerful features of Word. This way, everyone can access your document with notes irrespective of whether they have MS office installed in their computers or not.
Once you finish creating your presentation, click on the office button on the top left corner of the screen. When you click on the option mentioned above, you will get a pop up window that provides you various alternatives for page layouts in MS Word. To ensure that any updates that occur to the original PowerPoint presentation are reflected in the Office Word document, click Paste link , and then click OK. If you click Paste link , each time that you open the Word document that contains the linked presentation, you will be prompted to accept or reject any updates that were made to the linked presentation.
Do not move the Word handout file because, as with any linked file, the link can easily break. To eliminate linking problems, keep all files associated with your PowerPoint presentation in the same folder and then link them, so that if you decide to burn your presentation to a CD, the links will work. The process of exporting a presentation to Word uses a lot of memory. The longer and larger the file, the more challenging it is for the programs and your computer to complete the process.
If you get an error message that says, "PowerPoint couldn't write to Microsoft Word," try the process again after first restarting your computer and opening only PowerPoint. Restarting your computer will free up memory for the export process, and having other programs closed during the process will do the same.
If you have a very large file that still is not entirely exported, you can do a Save As operation on the presentation to make a second copy of it. From that copy, remove the slides that have already been exported, then run another export of the remaining slides that need to be exported.
When that second export process is finished, combine the two. If you are unsatisfied with the reliability of this feature, let us know by providing us feedback. See How do I give feedback on Microsoft Office? Link or embed a PowerPoint slide.
In the Send to Microsoft Word box, click the page layout that you want, and then do one of the following: To paste content that you want to remain unchanged when the content in the original PowerPoint presentation is updated, click Paste , and then click OK.
In the Send to Microsoft Office Word dialog box, click the page layout that you want, and then do one of the following: To paste content that you want to remain unchanged when the content in the original PowerPoint presentation is updated, click Paste , and then click OK. Free Business Card. Free Newsletter. Free Postcard. Free Advertisement. Free Letterhead. Free Datasheet. Free Poster. Free Restaurant Menu. Free Greeting Card. Free Rack Card.
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